QuarkXPress 10 is loaded with new, efficiency-enhancing features. One I rely on all the time is View Sets.
View Sets are collections of settings for whether various items and indicators are showing at the moment. They’re great for quickly getting a preview of how your piece will print, and then quickly getting back to viewing the things you need to see for authoring.
A View Set includes settings for almost every item under the View menu:
- Visual Indicators (item outlines)
- Invisibles (in text)
- Trim View (a new feature in QuarkXPress 10 that hides everything that won’t print, also available under View> Trim View)
- Hide Suppressed (items that are set to Suppress—not print—when printing, also available under View> Suppressed).
Here’s what the Default View Set looks like. Notice that it shows item outlines, rulers, and guides (click to enlarge):
And here’s the Authoring View Set. It shows everything Default shows, plus the invisible text characters such as returns and spaces (click to enlarge):
And the Output Preview View Set. It turns off all the visual indicators and clips to the edge of the page any items that bleed off the page (click to enlarge):
Here are the details of which items are visible for each View Set:
And how do you access these magic features? You can either choose one from the View> View Sets menu (see image below), press the keyboard shortcut assigned to a View Set, or open the View Sets palette.
And like all modern, mature applications, there are (at least) two ways to open the View Sets palette:
1. Choose View> View Sets> Manage View Sets…
2. From the palette menu (the sprocket at the top right of any palette group), choose View Sets. This will add the View Sets palette to that palette set.
Tip: Activating one of the View Sets from the View Set palette is a two-click affair, much like the Page Layout palette. In other words, just clicking on a View Set won’t activate it — you need you to double-click the View Set.
If you have a collection of View settings that you use a lot, you can create your own View Set by choosing View> View Sets> Save as View Set…
This will let you name the current collection of view settings and optionally assign a keyboard shortcut for it.
The default “Authoring” and “Output Preview” View Sets already have keyboard shortcuts assigned to them, which you can change if you like. They are:
- Authoring View: Shift+Option+Command+I
- Output Preview: Shift+Option+Command+G
(Windows: replace Option with Alt and Command with Ctrl)
Try using View Sets for a little while — you’ll find yourself relying on them daily!
Jay Nelson is the editorial director of PlanetQuark.com, and the editor and publisher of Design Tools Monthly. He’s also the author of the QuarkXPress 8 and QuarkXPress 7 training titles at Lynda.com, as well as the training videos Quark includes in the box with QuarkXPress 7 . In addition, Jay writes regularly for Macworld and Photoshop User magazines and speaks at industry events.