Sometimes after you import text provided by an author or editor, you need to remove unnecessary local formatting. The standard way to do that is to apply a Paragraph or Character Style Sheet, but that can obliterate legitimate text formatting such as italics and OpenType style variations (such as automatic fraction formatting).

When you apply a Style Sheet, QuarkXPress 9.1 provides several new override options, such as preserving italics and boldface. Just right-click or Control-click on the name of a Style Sheet in the Style Sheets palette to see this list of options:

Here’s what the five “Apply Style Sheet” options do:

• Apply Style Sheet & Retain Local Type Styles: Applies the selected style sheet, leaving only local type styles (such as bold and italic) intact.
• Apply Style Sheet & Retain Local Type Styles & OpenType Styles: Applies the selected style sheet, leaving both local type styles (such as bold and italic) and OpenType type styles intact.
• Apply Style Sheet & Remove Local Formatting: Applies the selected style sheet and removes all local formatting. Equivalent to Option/Alt-clicking the style sheet name.
• Apply Style Sheet & Remove Local Paragraph Formatting: Applies the selected style sheet and removes only local paragraph formatting. All local character formatting is left intact.
• Apply Style Sheet & Maintain Appearance: Applies the selected style sheet, plus any local formatting necessary to maintain the paragraph’s current appearance. (In other words, just “tag” the text with the chosen Style Sheet, but don’t change the text’s current appearance.)

Jay Nelson

Jay Nelson is the editorial director of PlanetQuark.com, and the editor and publisher of Design Tools Monthly. He’s also the author of the QuarkXPress 8 and QuarkXPress 7 training titles at Lynda.com, as well as the training videos Quark includes in the box with QuarkXPress 7 . In addition, Jay writes regularly for Macworld and Photoshop User magazines and speaks at industry events.