In QuarkXPress 5 and higher, you can use the Lists feature to build a Table of Contents or Index in QuarkXPress. But there are several hidden advantages to this feature — besides being able to automatically generate a nicely formatted Table of Contents or Index. QuarkXPress can also generate hyperlinks from the entries in the list, and you can not only use them to navigate through your document, those hyperlinks can also be included as Bookmarks and hyperlinks when you export to PDF.
To make a Table of Contents or index, choose Edit> Lists…. You can automatically build a List from any text that’s been assigned a particular style sheet (character or paragraph). You can even nest them into several levels.
Then create a text box and fill it with your List: open the Lists palette by choosing Window> Lists, then click the Build button.
One giant, hidden advantage of having a list like this, even if you don’t use it for a printed Table of Contents, is that the hyperlinks function WITHIN QuarkXPress. So, you can use the Lists palette to navigate from one item/topic/headline to another. With just one click you can go to any item in your Layout!
When you export to PDF, one of the options is to build Bookmarks from a selected List. This will add those items to the Bookmarks panel in any PDF reader.
You can also manually assign hyperlinks to text or pictures, and those hyperlinks will also pass through to the PDF. To create a hyperlink, select some text or a picture, choose Style> Hyperlink> New. (You may also Control-click the text or picture and use the contextual menu that appears.)
In the dialog box that appears, choose URL, Page or Anchor (see Anchor info below) from the Type field, and then either type in a URL or specify a page or anchor. When anyone clicks on that item in the exported PDF, they’ll be taken to that URL, page or anchor.
So what’s an Anchor? An Anchor is a specific place on a page — rather than an entire page — you define as a destination for a hyperlink. To define an Anchor, either place your text cursor in a text box or select a picture box. Then click the New Anchor icon in the Hyperlinks palette and give it a name. You’ll see a pink arrow or a little anchor icon where you created the anchor.
After you’ve defined an Anchor, you can point to it from anywhere in your Layout. Just Control-click or right-click on any item or text, then choose Hyperlink from the contextual menu and select your newly-created Anchor from the list of named hyperlinks at the bottom of that submenu.
Yet another hidden feature then shows up once you’ve created an Anchor: you can instantly navigate to that Anchor by clicking its name in the Hyperlinks palette.
You can mix and match hyperlinks to Web pages, pages within your document, or to specific places on specific pages (Anchors). Not only can you use them to navigate through your QuarkXPress document, all those hyperlinks are carried over into your snappy new interactive PDF!
Jay Nelson is the editorial director of PlanetQuark.com, and the editor and publisher of Design Tools Monthly. He’s also the author of the QuarkXPress 8 and QuarkXPress 7 training titles at Lynda.com, as well as the training videos Quark includes in the box with QuarkXPress 7 . In addition, Jay writes regularly for Macworld and Photoshop User magazines and speaks at industry events.