Let’s say you have one paragraph perfectly formatted with the Tabs and Indents you need. Now you have several paragraphs below it that also need those Tabs and Indents applied. You COULD copy those settings by using the Shift-Command-click trick,* but this copies ALL paragraph attributes, including leading, space above/below, rules, etc.
To apply only the Tabs and Indents settings from one paragraph to the paragraphs directly following it, do this:
- Select any part of the paragraph that has the settings you like, and drag downward to select the paragraphs to which you want to apply the settings.
- Press Shift-Command-T to open the Tabs dialog box.
- Click on the ruler to create a temporary new tab, but then drag the tab up off of the ruler.
Because QuarkXPress thinks you’ve made a change to the ruler, it will apply the tab settings from the first paragraph to all selected paragraphs.
* The Shift-Command-click trick: with your text cursor in the paragraph you want to change, hold down Shift-Command and click on the paragraph whose formatting you want to copy. The current paragraph (or several paragraphs if they’re selected) will take on the formatting of the paragraph you clicked on.
Note: That paragraph must be in the same chain of text boxes as your selected paragraph.
(Windows users: use Ctrl instead of Command — but you already knew that, right?)
Jeff Gamet is a contributing editor for Design Tools Monthly, the executive summary of graphic design news. He is also the morning editor and reviews editor for The Mac Observer and iPodObserver.com, and contributing writer for Layers Magazine and Photoshop User. He writes the InBrief column for InDesign Magazine, and is the author of “The Designer’s Guide to Mac OS X,” from Peachpit Press
When Jeff isn’t writing about the graphic design world, he’s talking about it on the Design Tools Weekly podcast with co-host Jay Nelson. He also talks about Apple and the Mac world every week on The Mac Observer’s Apple Weekly Report.
Jeff studies, tests and reviews new software and technologies for the Macintosh community as well as the design and print industries. He is a former Pre-press specialist, and has nearly 25 years experience with computer technology. Jeff trains, lectures and consults on techniques for more efficiently using Mac OS X in creative environments throughout the country.
In the rare moments when he can get away from his MacBook Pro, Jeff spends his time climbing and biking in the Colorado mountains.