Find/Change Colors?

I recently received a question that I think many people would find useful:

I have just finished the layout of a 1,100 page nursing book, and when I checked my “colors in use,” I found some cyan, magenta and (gasp) registration included in a few of the chapters. Sometimes I used cyan or magenta (I know it was a bad idea) to highlight something for an author. Should have used a duplicate of them or a random spot color that I could have deleted.

As a workaround, I discovered that I can export to PDF and use Acrobat’s output preview to see where the random color usage might be. And then I go back to Quark and fix it.

Do you know of any way to identify where I used those colors from within Quark itself? The colors are probably used in an invisible paragraph return or a space.

And the registration use — how in the world do you find that?

Yes, it can be done — in two steps:

1. Use the Find/Change feature built into QuarkXPress to find the colored text (Edit> Find/Change). In this example I searched for the Registration color:

Find/Change Colors?

2. If you think you used those colors in lines, pictures, box backgrounds or frames, use Quark’s free XPert Tools Find/Change to do the job:

Find/Change Colors?

If your copy of QuarkXPress didn’t include Quark’s XPert Tools Pro set of XTensions, you can download them at Quark’s website.

Unfortunately, you have to choose the color in all four panels (Box Color, Frame, Line, and Picture), but the good news is that it will then search for all of them at the same time.

Find/Change Colors?

After you’ve finished finding and replacing the problem colors, you can use the Colors panel in QuarkXPress’s Print dialog box to see if you have any leftover spot colors that you didn’t intend to include:

Find/Change Colors?

By the way, this Colors panel is an excellent thing to check any time you’re sending a job to print. And while you’re at it, here’s a second tip: if the Colors panel shows you a color that you didn’t intend to use, you can use the Layers panel to see which Layer that color is used on (you ARE using Layers to organize your work, right?):

Find/Change Colors?

You can also turn individual Layers on and off in this panel, optionally applying those changes to the Layout as well. Just use the “Apply to Layout” checkbox in the upper right corner.