When you have a column of numbers in QuarkXPress, you can add them up by copying the text into Microsoft Word. Here’s a great tip on how to do that, courtesy of Anne-Marie Concepcion www.senecadesign.com/designgeek/:
First you need to prepare Word by putting its hidden “Tools Calculate” function into a menu or toolbar. I recommend adding it to the Tools menu. To do that, choose Tools> Customize> Customize Toolbars/Menus…
Click on the Commands heading, then the Tools item in the Categories column. In the Commands column, scroll down and select Tools Calculate. The next bit is odd: drag the words Tools Calculate onto the Tools menu in Word. Yes, drag it directly out of this modal dialog box and onto the application’s Tools menu. Drop it where you want it to live. (You can also drag it onto any standard toolbar or other menu.) Click OK. It now lives where you dropped it.
Copy the text from your page layout and paste it into a new Word document. If necessary, format the text so that the numbers are in a column. Select the column by holding down the Option or Alt key and dragging across it (that’s a great tip in itself!). Then choose Tools> Tools Calculate. The result will display at the bottom of the document window, and will also be copied onto the clipboard for you to paste into your page layout document.
This tip is just one of many I’ve benefitted from over the years. If you haven’t yet subscribed to Anne-Marie’s free DesignGeek e-newsletter, I highly recommend it.
Jay Nelson is the editorial director of PlanetQuark.com, and the editor and publisher of Design Tools Monthly. He’s also the author of the QuarkXPress 8 and QuarkXPress 7 training titles at Lynda.com, as well as the training videos Quark includes in the box with QuarkXPress 7 . In addition, Jay writes regularly for Macworld and Photoshop User magazines and speaks at industry events.