How To Create A New Job Jackets File From An Existing Project

The other day we received an email that posed a valuable question:

“I am hoping to put Job Jackets to serious use on some large projects (one is a magazine) but what I am learning from Quark’s tutorials etc. doesn’t do what I want. Can you not somehow pull the info out of an existing document so you don’t have to start a job jacket/ticket from scratch. For example, pull all my style sheets etc. from an existing issue? You might want to expand on Quark’s tutorials, if that is the case…”
–Jill DaSilva
Calgary, AB

I will be the first to admit that the Job Jackets feature in QuarkXPress 7 is less than intuitive. In fact, it’s downright complicated. I am the author of the video training inside the QuarkXPress 7 box as well as the longer one for Lynda.com, and because of its complexity I included just an introduction to the Job Jackets feature.

However, I think that once you get your head around its structure and organization, you can usually figure out where in the interface to do what you want.

It seems to me that basing a new Job Jackets file on an existing project would be a common request. Unfortunately, it seems that Quark’s engineers didn’t realize that. So… here’s a step-by-step.

The overall concept is this: Job Jackets can be external or internal. Every Project has Job Jacket information built into it — whether you know it or not. To append its resources to a new Job Jackets file, all you need to do is open the existing Project in the Job Jackets Manager, select the resources you want and click a button or two.

The technique below can be used to add existing resources to either a new Job Jackets file, an existing Job Jackets file, or to a Job Ticket within a Job Jackets file.

Here’s what to do:

Job Jackets File From An Existing ProjectThe first step is to define a new Layout Specification in the existing Project, based on the existing Layout. To me, this seems unnecessary — QuarkXPress should do this automatically for me. But there you go. Do this:

Open your existing project and then choose Layout> New Layout Specification for each Layout in the Project:

In the dialog box that appears, you can name your Layout if you like.
Job Jackets File From An Existing Project Click Save, then Close. This saves the current Layout as a Layout Specification within this Project file. Repeat for each Layout within the Project (in most cases there is just one Layout, so you’ll do this just once).

Now it’s time to switch to the Job Jackets Manager, where we’ll do all the rest of our work.

Job Jackets File From An Existing Project

To create the new Job Jackets file and add existing resources to it, Choose Utilities> Job Jackets Manager…

Switch to the Advanced mode of the Job Jackets Manager by clicking the Advanced Settings button.

Job Jackets File From An Existing Project

Either create a new Job Jacket by clicking the New Job Jacket button or open the Job Jacket you want to append into.

Job Jackets File From An Existing Project

Job Jackets File From An Existing Project

In the Job Jackets manager, you’ll see the embedded Job Jacket of that Project. Click the disclosure triangle next to both Job Jackets to show their content. Select the existing Project and you’ll see all its resources listed.

Job Jackets File From An Existing Project

First, select the Layout Specifications from the existing Project and drag them onto the New Job Jacket. This will add all the page specifications to the New Job Jacket, including master pages, number of pages, bleeds, etc.

Job Jackets File From An Existing Project

Then, select any other resources you like — Colors for example. A quick Command/Ctrl-A will select all the colors in the Colors resource. You can then drag them onto the New Job Jacket or any of its Job Tickets you just created in the left panel.

Job Jackets File From An Existing Project

Click the Save button and you’re done. You now have a Job Jackets file that you can use to create an infinite number of new Projects.

There are other ways to append resources from one Job Jacket to another, for example by using the Collaboration Setup tools in QuarkXPress. Quark’s engineers wanted to make resource-sharing available everywhere possible, so they made it possible there as well. But let’s leave that for a later tutorial… ;-)