How to Save a QuarkXPress Project Down to a Previous Version

Mon, Apr 25, 2011

Tip

Each time a new version of QuarkXPress is released, I receive a bunch of questions about how to save a QuarkXPress document so that it may be read by a previous version of QuarkXPress.

With the recent release of QuarkXPress 9, this question is high in the minds of many. As with all versions of QuarkXPress, you can save your documents down by one version. So, QuarkXPress 9 can save down to version 8. QuarkXPress 8 can save down to version 7, and so on.

Here’s a description of how to save down to a previous version in any recent version of QuarkXPress:

From the File menu, choose Export Layouts as Project…

If you have more than one Layout in your Project, select the one or more you wish to include in your new Project.

(Note: there appears to be a bug in version 9.0 that causes the names of the Layouts to be blank. I assume Quark will fix this in an update to the program.)

From the Version popup menu, select the version you want the Project to be saved as.

That’s it! A copy of your project will now be saved (exported) in a format that the previous version of QuarkXPress can open and use.

Just remember that any features you used that were new to QuarkXPress 9 may not be saved with this copy of your document. In QuarkXPress 9, that would include the e-book features. Also, while features such as ShapeMaker and Bullets & Numbering are new, the items they create are standard QuarkXPress items that will be recognized by previous versions. However, if you want to edit them, you’ll have to edit them manually since these item-creation features aren’t available in previous versions of QuarkXPress.

There’s one more feature in the Export Layouts as Projects dialog that you may be interested in. If you happen to want to save your Project as a Template instead of as a Project (for example, to use it in the future without risk of changing this file), choose Template from the Type popup menu.

Here’s a bonus tip:

If you’re curious about which version of QuarkXPress was used to create the original version of a document, read here.

 

Update

Starting with QuarkXPress 2017 this has become easier, just use the menu “File > Downsave” to downsave one version:

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This post was written by:

- who has written 1638 posts on Planet Quark.

Jay Nelson is the editorial director of PlanetQuark.com, and the editor and publisher of Design Tools Monthly. He’s also the author of the QuarkXPress 8 and QuarkXPress 7 training titles at Lynda.com, as well as the training videos Quark includes in the box with QuarkXPress 7 . In addition, Jay writes regularly for Macworld and Photoshop User magazines and speaks at industry events.

Contact the author

11 Responses to “How to Save a QuarkXPress Project Down to a Previous Version”

  1. anoop Says:

    how to save quark 9 to quark 7 any clue??

  2. John Nowell Says:

    That’s fine but if you open the file again in Quark 9, make changes then save, it will save as 9 only. If you go through Export it will ask if you want to replace the original file, Replace > File is already open!!!
    So you save it somewhere else and they drag and drop to replace.
    Hmmm not so good.

  3. Cath Williams Says:

    I am trying to open a Quark file which was created on a PC in QXP 9 and backsaved to version 8. When I try to open it on my mac – QXP 8, it gets half way through ‘Converting from Windows to Mac OS’ and it crashes. An empty QuarkRescueFolder appears on my desktop.

    I’ve experimented and it only seems to happen with documents containing eps picture boxes (picture boxes liked to pdf images will open fine).

    Any ideas?

    Thanks

  4. Jay Nelson Says:

    Cath: it sounds like a free phone call / online chat with Quark tech support is in your future. Would you please share the answer with us here?

  5. Kes Says:

    I’ve created a new Quark 9.5 document then exported the project as 8.0 as prescribed per this article. However Quark 8 doesn’t recognize this file when I try to open it, it’s grayed out.

    It’s only a very straight forward 1 page document with 1 picture and 2 text boxes and some text styles.

    What are the possible reasons that prevent me from successful conversion?

    Many thanks,

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  11. Jacquie Says:

    I am trying to open a Quark 9 file from a customer. Every time I try and open the file, my time clock spins and spins and spins. It will not open the file. I have tried to open from the application – file – open and I have also tried by double clicking on the file itself. My customer does not have (nor do I) Quark 8 to save it back, we both just have QuarkXpress 9 and then 7.2. Any suggestions would be appreciated. We are in the printing business and of course this file is a timely piece.

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