Create and Update a Table of Contents in QuarkXPress

QuarkXPress can generate a table of contents for you, based on a style sheet that you’ve applied to items in your document. You can then use that TOC to navigate your open document, or automatically format it as a printed TOC on a document page, or even export it as hyperlinks in a PDF!

In QuarkXPress, a table of contents is just one type of List, so you’ll use the Lists palette to create a list and assign style sheets to it.

Choose which of your style sheets to include, assign each one “Level” (Level 2 indents below Level 1, Level 3 indents below Level 2, and so forth), choose whether to include the page number with the entry in the TOC, and then under Format As, choose any existing Style Sheet to apply to each entry (to determine how it should be formatted on the page).

To update the TOC when your document changes, select the TOC in the Lists palette and click the Update button.

Jay Nelson is the editorial director of, and the editor and publisher of Design Tools Monthly. He’s also the author of the QuarkXPress 8 and QuarkXPress 7 training titles at, as well as the training videos Quark includes in the box with QuarkXPress 7 . In addition, Jay writes regularly for Macworld and Photoshop User magazines and speaks at industry events.

10 thoughts on “Create and Update a Table of Contents in QuarkXPress

  1. Jay Nelson

    An email message to me just asked:

    “Thanks Jay. We are just beginning to use lists, so this is very timely. You mention that the list can be turned into hyperlinks in a PDF. How do we do that??:

    Good catch. I probably should have added that.

    When you export to PDF, there’s an option to “Export Lists as Bookmarks”. (To see it, click the Options button, then the Hyperlinks item.) Just choose the List you want to include, and it makes Bookmarks in the PDF!

    Other options will convert Lists to Hyperlinks. Go forth and hyperlink! ;-)

  2. Wanderson

    hey man!´I have one table with numbers: $ 1.000,00, $ 2.530,23.
    When import it to quarkXpress the text unformated: $1,000,00, $2,530,23.

  3. Jay Nelson

    Wanderson: I checked into the Preferences on my QuarkXPress 8, and didn’t see anything that controls the formatting of currency. Also, I tested an Excel file and it imported correctly formatted. It looks like you’ll need to ask Quark about it.

  4. Steve

    You mentioned importing an excel file. I have been trying to import the tabular data in an excel file. I want to put it in a table in a Quark document w/o much luck. I can usually get it to come in but without the formatting or lines. The Quark people have not been much help; they say I have to import the file as a picture and that looks bad. Do you know of a way to do this so it comes in as text?

    Also, When I build a list for a TOC and hit the “Update” nothing happens. Any ideas?


  5. Russell


    Do you have Table Import XT loaded?

  6. Dan

    “Other options will convert Lists to Hyperlinks” As in anchors?

    Example: does that mean the TOC generated — when exporting the whole QXpress document as a pdf — allows, once clicking on a hyperlink in the converted PDF TOC, to jump to the page and paragraph in question, as an anchor?

  7. Yes, that’s exactly it. Those hyperlinks will take you to the exact text in the document.

  8. ken

    I’ve tried to make a ToC list. In Quark 6, where is the ToC list? In Q6 is there an update button? Thanks in advance.

  9. Jim

    I’m glad to see some attempt at describing the procedure but…

    You need to give a little more as far as an example, this is too brief.

    I’m a newbie at Qaurkxpress, and I’m not going to get anyone
    else here to use this if I can’t figure this out.

  10. karen

    hope you can help. i have my level 1 in a separate text box that is one column in front of the page text box, which is two columns. on the built list, the level 2 items come before level 1. how can i fix this?

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